Funding Guidelines

Availability of Net Proceeds

The ILT Foundation commenced operating gaming machines on 1 April 2006.  It owns 189 gaming machines operating at 12 venues.  These are all located in Invercargill Licensing Trust Hotels and Taverns within the city of Invercargill.

The ILT Foundation is budgeting, over the twelve month period to 31 March 2008, to generate at least $5,000,000 in funds which will be available for distribution to its authorised purposes.

The ILT Foundation now has funds available for distribution to local organisations.

Please refer to the following Funding Guidelines and the Authorised Purposes section of this website prior to completing an Application Form.

All of the following relate to conditions of the Foundation's Gaming Machine Operator's Licence and apply to every applicant or group making application for grants from gaming machine funds.

ALL applications must have the following before the Grants Committee can consider them:

THE FORM

1. All sections of the form must be filled out correctly. Failure to complete the entire form may result in the application being returned without consideration.
2. The original application form must be sent to the Foundation (photocopies are not acceptable) although forms downloaded & printed in full from this website are acceptable. Applications must be received at least one month prior to any event or purchase for which funding is sought.
3. The form must have two signatures and be dated by the Secretary, Treasurer and/or Chairperson of the applicant group and in the case of schools, the Principal.
4. The form must not be altered in any way by anyone other than the applicant.
5. Supporting documentation must be inserted into the middle of the form. The bank deposit slip must be firmly affixed in the position indicated. Please do not bind or enclose your application into folders, sleeves or presentations of any kind.

ATTACHED TO THE FORM

6. At least two quotations for all products/services that are proposed:

• Internet quotes or photocopies from catalogues are not acceptable.
• Quotes must be less than two months old and addressed to the applicant group.
• If funding is proposed towards general running costs (see Authorised Purpose) then a set of recent audited accounts must be provided and copies of previous accounts (such as power/phone/rates, etc) provided.
• For salaries (see Authorised Purpose) a signed employment contract clearly stating the term of the contract, employee's name and rate of pay, must be provided.

7. The minutes of the committee/executive meeting including:

• The full names of all members attending the meeting.
• A resolution to apply for funding from the ILT Foundation.
• Minutes & resolutions must be certified as true & correct and be signed by the Secretary / Chairperson or another authorised person.
• Minutes must be on the official letterhead of the applicant organisation.

8. For Sporting Groups:

• Proof of affiliation to a regional or national body.
• Proof/Itinerary and date(s) of event(s) for which funding is sought.

9. Proof that the group is a genuine 'non-profit' or charitable organisation:

• Seal and certificate of incorporation
• Certificate of IRD 'charitable' or non-profit status.
• Trust Deed, Certificate of Incorporation of Trust.
• For sporting teams, proof that the team is affiliated to a regional body that is in turn affiliated to a nationally recognised sporting organisation - see www.sparc.co.nz for details.
• For schools, an endorsement from the Principal on school letterhead.

10. Bank Account Details. Acceptable forms are:

• A pre-printed bank deposit slip in the name of the applicant group.
• Bank generated account details verified by the bank.
• Photocopies will not be accepted.

11. You must:

• Keep a copy of the application and supporting documentation.
• Provide accountability for the expenditure of the funds by completing the requirements set out on the "Details and Conditions of Grants" page which is sent with your Grant approval letter, i.e providing the appropriate bank statements, receipts and invoices, click here and you can download the Grants Accountablity Policy.

OTHER NOTES

• Funds can only be provided for purposes or events that have not occurred at the time the application is considered ie: funding cannot be retrospective. Funds cannot be provided to reimburse applicants for funds they have already spent.
• Any funds provided must be used for the items or services stated in the application. Permission must be obtained from the Foundation before any different items or services are purchased.
• Items or services funded must be purchased from the supplier providing the quote attached to the application. Permission must be obtained in writing from the Foundation before any different supplier is used.
• Funds must be used for the purpose for which they were granted and any funds not used for that purpose must be returned to the Foundation immediately.
• Funds cannot be promised for a future event. On-going funding can only be catered for by a separate application every time funding is required.
• Funds must be used as soon as practical after being granted and cannot be held over for use at some time in the future.
• Any queries relating to grant applications should come directly from the applicant, to the Foundation.

Other questions the Grants Committee will be asking are:

• Is this a genuine community group that is able to control and spend public monies in an appropriate manner, including maintaining appropriate records and providing an audit trail if required?
• Is the purpose for which the funds will be used providing a genuine 'community benefit' to a significant section of the community? ie: not predominantly 'social' in nature.
• Is it certain that no person will benefit commercially from the grant other than the legitimate providers of goods or services stated in the application?

The above are only some of the conditions and regulations that apply to the issuing of grants from gaming machine proceeds.

The Foundation is entirely responsible for the commitment of funds and is not required to approve any grant whether it is compliant with the requirements or not.

All grants are subject to audit by either the Foundation or the Department of Internal Affairs.

Annual Review of Criteria

The ILT Foundation Board will undertake a review of the criteria, methods, systems and policies it uses for considering the distribution of net proceeds from Class 4 gambling.

Annual reviews are sceduled for July each year. Click here and you can download the Grants Policy.